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Administrative Staff Resources

Retention, Promotion, & Tenure (RPT)
The Retention, Promotion and Tenure process is a review that takes place at specified intervals evaluating a faculty member’s progress since hire. The college or department has specific guidelines regarding the procedures done for each review. The University Regulation (6-303) notes the specific requirements for review.

Department/College Standards
Interfolio Log-in
Sample Documents/Training Materials
RPT Template

Tenured Faculty Reviews (TFR)
Tenured Faculty Reviews take place every five years after tenure has been awarded.  University Regulation (6-321) notes the specific requirements.  Please also refer to the department/college guidelines.

Guideline for Implementing new TFR Policy
TFR Guideline Template
Current TFR Guidelines for Departments/Colleges

ePaf Process
eForms is the automated approach to submit personnel actions (ePAF) and verify employment eligibility(eI-9) for new hires. It also includes a process for electronic approval routing.
HR Process Training
ePaf Overview
Requirements for Processing a Faculty Hires
Faculty Job codes/Titles

Administrative Appointments

Leaves of Absence:
University’s policy governing the terms and conditions of faculty sabbatical leaves, academic leaves, and administrative leaves and temporary releases from duty. (6-314)

Sabbatical leaves are granted to faculty members only for purposes that will improve the ability of the recipient to discharge effectively his/her teaching, research or service obligations to the university, including:
1.Research and writing in the recipient’s field of specialization.
2.Regular attendance at classes or laboratories of a university or institution of higher learning.
3.Pursuance of an advanced degree in the recipient’s field of specialization.
4.Other specifically defined purposes which would clearly further the objectives of the sabbatical leave plan.


The Sabbatical Leave Application consists of four parts:

          Part A – Faculty Member Information & Executive Summary

          Part B – Sabbatical Plan

          Part C – Financial & Reporting Attestation

          Part D – Awarded Sabbatical Compensation Summary (to be submitted after the applicant has received award notification for their sabbatical)

  • Step 1: Faculty applicants complete Parts A, B, & C and submit the forms to their department chair.*
  • Step 2: Department chairs review the submitted applications and forward them (along with their ranking and brief explanation of support) to the dean of the college.
  • Step 3: Each college dean reviews the applications and forwards them (along with their own ranking and brief explanation of support) to the Office for Faculty by December 3, 2021.

**Note that department chairs and deans might create earlier internal deadlines for faculty applicants in order to meet the final deadline. Faculty applicants should be cognizant of and meet any internal deadlines.

  • Step 4: Faculty members who have been awarded a sabbatical will be notified.
  • Step 5: Faculty members who are receiving a sabbatical will need to complete Part D and submit the completed form to their department by May 31, 2022.
  • Step 6: Departments must submit two separate ePAFs in order to process the following correctly: (1) to adjust the leave status and (2) to adjust the salary and FTE change for the faculty member.
  • Step 7: At the conclusion of the sabbatical the faculty member must submit a report to both the college dean and the Office for Faculty, highlighting the activities they have conducted during their sabbatical leave and the extent to which the purposes of the leave were met.

*Applications by faculty members holding appointments in more than one department or college shall be submitted to and be the subject of a recommendation from each cognizant chairperson, dean, and vice president. (see Policy 6-314)

Sabbatical Application Form – PARTS A, B, & C – updated October 2021
Sabbatical Application Form – PART D (Awarded Sabbatical Compensation Summary) – updated October 2021

Parental Leave
The University’s Policy for parental leaves of absence and extensions of the review timetable for the birth or adoption of children by regular faculty and academic librarians. To maintain the University’s general preference of providing leaves for faculty, except for brief absences, in increments of an academic term or semester, consistent with the length of most teaching assignments. (6-315)
Parental Leave Application Form

Family Medical Leave Act (FMLA)
An eligible employee may take leave under the FMLA to care for a Parent, Spouse, Child, and/or the employee’s Domestic Partner. For purposes of this Section V only, the term “Child” means a biological, adopted or foster child, stepchild, legal ward or a child of a person standing in loco parentis, who is either under the age of eighteen or over the age of eighteen and incapable of self-care on a daily basis because of a mental or physical disability that substantially limits one or more major life activities.
Process through Human Resources

Retirement:  HR Representative Amy Tolman (1-8099)
Phased Retirement
Early Retirement
Retiree Benefits

Emeritus Status
Form Word PDF

Faculty Handbook
Faculty Handbook contains links to policies and procedures that apply to faculty appointments at the University of Utah, as well as additional information about the University, its campus, and surroundings that may be of interest to the faculty. The Faculty Handbook provides faculty members with direct links to University policies and other sources of information, many of which are located online on University web pages or are provided by departmental and collegiate administrative offices.
Faculty Handbook

Student Related Resources

Academic Misconduct
“Academic misconduct” includes, but is not limited to, cheating, misrepresenting one’s work, inappropriately collaborating, plagiarism, and fabrication or falsification of information, as defined further below. It also includes facilitating academic misconduct by intentionally helping or attempting to help another to commit an act of academic misconduct.(Student Code 6-400 )
Reminder Memo Academic Misconduct
Academic Misconduct flow chart
Misconduct Letter to Registrar-Template
Outline for Academic Appeals Chair
Academic Misconduct Quick Tips

Academic Performance Information
“Academic action” means the recording of a final grade (including credit/no credit and pass/fail) in a course, on a comprehensive or qualifying examination, on a culminating project, or on a dissertation or thesis. It also includes a decision by the appropriate department or college committee to place a student on academic probation, or to suspend or dismiss a student from an academic program because the student failed to meet the relevant academic standards of the discipline or program. The term “academic action” does not include the decision by a department or program to refuse admission of a student into an academic program. Academic action also does not include academic sanctions imposed for academic misconduct or for professional misconduct. (Student Code 6-400 )

The values held most strongly by the University of Utah community are those of academic freedom and integrity as they are expressed collectively by the colleges and departments as well as individually through research and teaching and as they exist within the wider context of advanced study as commonly understood by all universities. The community also values diversity and respect, without which there can be no collegiality among faculty and students. In addition, the University community values individual rights and freedoms, including the right of each community member to adhere to individual systems of conscience, religion, and ethics. Finally, the University recognizes that with all rights come responsibilities. The University works to uphold its collective values by fostering free speech, broadening fields of inquiry, and encouraging generation of new knowledge that challenges, shapes, and enriches our collective and individual understandings. This Section addresses course content accommodations. Regardless of any accommodation that may be granted, students are responsible for satisfying all academic objectives, requirements and prerequisites as defined by the instructor and by the University. Because the burdens and appropriate criteria are different for scheduling accommodations and content accommodations, granting of one type of accommodation has no bearing on the granting of the other type.
Background & Summary
Student Request
Instructor Response

Student records at the University of Utah are governed by the Family Educational Rights and Privacy Act (FERPA). The Act forbids the University from releasing personal identifiable student educational records or files, or personal information contained in those files, without the student’s written consent, except in specified situations. The University has established procedures for granting a student’s request for access to his/her records within a reasonable time (no more than 45 days).
Consent to Release Form
Training for Faculty

Annual Reappointment Process for Career-line, Adjunct and Visiting Faculty
Letter Templates

Relationship Policy Information
Policy 1-020
Training Slides
Disclosure Form