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Faculty Hiring

Faculty Hiring includes approval to recruit (opening a search), screening, approval to interview (faculty search update), and approval to offer (hiring proposal).  Once the process is complete, the hire is ready for epaf to hire and put into the system.  The steps and instructions for each step of the hiring process is found below along with additional resource materials for the search committees and approvers in the PeopleAdmin system.


PeopleAdmin Training (Campus faculty)

Strategic Hiring & Retention Plan (Updated 10/12/21)

Faculty Hiring Guide (Uploaded 10/12/21 & Revised 2/14/22)


For Department/College Approvers:

PeopleAdmin Guide for Approvers


Approval to Recruit: 

Reviewing the Hiring Process
Career-line Faculty Search Procedures
Faculty Advertising Venues (Updated 01/05/21)
Faculty Posting Quick Guide
Waiver of a National Search
Sample EDI Language


Screening Process:

Search Committee Training Beta Testing (Updated 10/12/21)

OEO Training
Search Committee Review Guide
Search Committee Confidentiality Instructions


Approval to Interview (Faculty Search Update Process):

As of January 1, 2021 – Faculty Search Update Forms are required twice — once before candidates are invited for Screening Interviews and once before candidates are invited for Final Interviews.

**We’re excited to announce that The Office for Faculty has launched a new mechanism for submitting Faculty Search Updates. This new Online Portal allows for the entire process to be electronic**

NEW!  Faculty Search Update Portal (updated 2/17/22):

  • Click HERE to submit a request for approval to begin Screening Interviews
  • Click HERE to submit a request for approval to begin Final/Campus Interviews
  • Reference Guide for using the new online Portal for Faculty Search Update Forms


Approval to Make an Offer:

Approval to make first an oral offer and second a written offer happens through the PeopleAdmin Hiring Proposal process. Please, do not contact your candidates prior to receiving approval.

When to make an Oral Offer: Once the AVP for Faculty has reviewed the PeopleAdmin Hiring Proposal, you will receive an email either with questions, or with approval to begin oral negotiations.

When to make a Written Offer: Once the Office for Faculty moves the PeopleAdmin Hiring Proposal to “Hire Approved,” you may send a written offer to the candidate for their signature.

  • Click HERE for more information about the Hiring Proposal process (updated 2/17/2022)
  • Hiring Proposal Instructions  (currently under revision)
  • Click HERE to access the Reference Attestation Form that needs to be submitted as part of the Hiring Proposal


Hiring Resources:

Faculty Moving Allowance Process
ePAF Checklist
ePAF – When to Edit vs. New Hire
Education Verification Authorization Form (see ePAF checklist for alternative education verification options)
Letter Templates
Emeritus Request Form
Procedure for Emeriti Appointments