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Fall 2020 Instructional Guidelines: Some Practical Recommendations

New Faculty Resources
New Faculty Welcome

Faculty Mentoring
“Mentorship involves a sustained relationship, usually between a senior colleague and junior colleague, the goal of which is the nurturing and development of the junior colleague’s career and professional identity. Mentorship goes beyond the simple passing on of knowledge and skills. It also includes encouragement, support, sponsorship, constructive feedback, role modeling, and any other processes that will facilitate the junior colleague achieving their professional and personal goals.”  Moss, Teshima, and Leszcz, Academic Psychiatry, 2008
The Mentoring Network

Substance & Alcohol Awareness
The University of Utah is committed to maintaining a safe and healthy environment that fosters productive employees free from substantial job-performance impairment arising from the misuse of alcohol or controlled substances. The University encourages employees struggling with drug or alcohol concerns to consider the personal health and work place risks and to seek the appropriate resources.
Substance and Alcohol Awareness

Royalty Policy for Self Authored Works
Royalty Policy for Assigning Self-Authored Works

Ownership of Copyrightable Works and Related Works

Other Resources
Faculty Club
Tuition Reduction form

Faculty Activity Report (FAR)
The Faculty Activity Report (FAR) is an online faculty activity data collection and reporting application for use by University of Utah faculty members, chairs, and deans.
Log in Page

Faculty Handbook
Faculty Handbook contains links to policies and procedures that apply to faculty appointments at the University of Utah, as well as additional information about the University, its campus, and surroundings that may be of interest to the faculty. The Faculty Handbook provides faculty members with direct links to University policies and other sources of information, many of which are located online on University web pages or are provided by departmental and collegiate administrative offices.
Faculty Handbook

 Retention, Promotion, & Tenure (RPT)
The Retention, Promotion and Tenure process is a review that takes place at specified intervals evaluating a faculty member’s progress since hire. The college or department has specific guidelines regarding the procedures done for each review. The University Regulation (6-303) notes the specific requirements for review.
Department/College Standards
eReview Log-in
Sample RPT Documents

Tenured Faculty Reviews (TFR)
Tenured Faculty Reviews take place every five years after tenure has been awarded.  University Regulation (6-321) notes the specific requirements.  Please also refer to the department/college guidelines.

Guideline for Implementing new TFR Policy
Current TFR Guidelines for Departments/Colleges

Faculty Rights & Responsibilities
Policy 6-316

Academic Freedom and Faculty Rights Committee (AFFR)
The Academic Freedom and Faculty Rights Committee consists of twelve members elected by the Senate from the university faculty members other than ex officio members of the Senate. In addition to its role, prescribed in Section 11 of this policy, the committee will oversee the application and updating of the Policy 6-316, Code of Faculty Responsibility and will review for Senate consideration all legislative matters concerning faculty rights and responsibilities. (6-002)

Consolidated Hearing Committee
The Consolidated Hearing Committee (“CHC”) is the hearing body for grievances and complaints brought against faculty members (as defined in Policy 6-316, Section 1, General Provisions) at the University of Utah or by faculty members asserting rights including appeals from retention, promotion and tenure decisions. The CHC may also choose not to hold hearings and to dismiss complaints brought before it under certain circumstances. The CHC may also seek the expertise and assistance of other committees or individuals it deems appropriate to facilitate the hearing process. The CHC functions as a panel of five faculty members constituted anew for each case. Each panel is drawn from a larger pool elected by the Academic Senate. (6-002)

 Retirement:  HR Representative Alex Page (1-7447)
Phased Retirement
Early Retirement
Retiree Benefits

Emeritus Status
Form Word PDF

 Leaves of Absence:
University’s policy governing the terms and conditions of faculty sabbatical leaves, academic leaves, and administrative leaves and temporary releases from duty. (6-314)

Sabbatical leaves are granted to faculty members only for purposes that will improve the ability of the recipient to discharge effectively his/her teaching, research or service obligations to the university, including:
1.Research and writing in the recipient’s field of specialization.
2.Regular attendance at classes or laboratories of a university or institution of higher learning.
3.Pursuance of an advanced degree in the recipient’s field of specialization.
4.Other specifically defined purposes which would clearly further the objectives of the sabbatical leave plan.

Click here to access the 2023-24 Sabbatical Applications Forms

Parental Leave:
The University’s Policy for parental leaves of absence and extensions of the review timetable for the birth or adoption of children by regular faculty and academic librarians. To maintain the University’s general preference of providing leaves for faculty, except for brief absences, in increments of an academic term or semester, consistent with the length of most teaching assignments. (6-315)
Parental Leave Application Form

Leaves of Absence (Health Related):

Family Medical Leave Act (FMLA)
An eligible employee may take leave under the FMLA to care for a Parent, Spouse, Child, and/or the employee’s Domestic Partner. For purposes of this Section V only, the term “Child” means a biological, adopted or foster child, stepchild, legal ward or a child of a person standing in loco parentis, who is either under the age of eighteen or over the age of eighteen and incapable of self-care on a daily basis because of a mental or physical disability that substantially limits one or more major life activities.
Process through Human Resources

Student Related Resources

 Academic Misconduct
“Academic misconduct” includes, but is not limited to, cheating, misrepresenting one’s work, inappropriately collaborating, plagiarism, and fabrication or falsification of information, as defined further below. It also includes facilitating academic misconduct by intentionally helping or attempting to help another to commit an act of academic misconduct.(Student Code 6-400 )
Reminder Memo: Academic Misconduct
Academic Misconduct flow chart
Misconduct Letter to Registrar-Template
Outline for Academic Appeals Chair
Academic Misconduct Quick Tips

Academic Performance Information
“Academic action” means the recording of a final grade (including credit/no credit and pass/fail) in a course, on a comprehensive or qualifying examination, on a culminating project, or on a dissertation or thesis. It also includes a decision by the appropriate department or college committee to place a student on academic probation, or to suspend or dismiss a student from an academic program because the student failed to meet the relevant academic standards of the discipline or program. The term “academic action” does not include the decision by a department or program to refuse admission of a student into an academic program. Academic action also does not include academic sanctions imposed for academic misconduct or for professional misconduct. (Student Code 6-400 )

The values held most strongly by the University of Utah community are those of academic freedom and integrity as they are expressed collectively by the colleges and departments as well as individually through research and teaching and as they exist within the wider context of advanced study as commonly understood by all universities. The community also values diversity and respect, without which there can be no collegiality among faculty and students. In addition, the University community values individual rights and freedoms, including the right of each community member to adhere to individual systems of conscience, religion, and ethics. Finally, the University recognizes that with all rights come responsibilities. The University works to uphold its collective values by fostering free speech, broadening fields of inquiry, and encouraging generation of new knowledge that challenges, shapes, and enriches our collective and individual understandings. This Section addresses course content accommodations. Regardless of any accommodation that may be granted, students are responsible for satisfying all academic objectives, requirements and prerequisites as defined by the instructor and by the University. Because the burdens and appropriate criteria are different for scheduling accommodations and content accommodations, granting of one type of accommodation has no bearing on the granting of the other type.
Background & Summary

Student Request
Instructor Response

Student records at the University of Utah are governed by the Family Educational Rights and Privacy Act (FERPA). The Act forbids the University from releasing personal identifiable student educational records or files, or personal information contained in those files, without the student’s written consent, except in specified situations. The University has established procedures for granting a student’s request for access to his/her records within a reasonable time (no more than 45 days).
Consent to Release Form
Training for Faculty

Community Engaged Scholarship
Assessing and Valuing Community Engaged Scholarship at the University of Utah

National Center for Faculty Development & Diversity

Relationship Policy Information
Policy 1-020
Training Slides
Disclosure Form